Job summary

Reporting to the General Manager/CEO, CIDRZ LTD  the incumbent will initiate and process Financial Transactions, enforce Internal controls, prepare monthly Budgets and manage compliance to statutory and regulatory obligations such as Taxes, fees/levies, contributions in liaison with the Head of Finance under CIDRZ NGO.

Main duties

• Initiating and processing financial transactions involving income, expenses and balance sheet accounts.
• Supervision and management of sales and receipting operations by the Cashier.
• Payments processing on staff payments, vendors, statutory and regulatory remittances, etc.
• Enforcing internal controls as stipulated in the Finance and Accounting Policy Manual and indeed other related operating policies and procedures.
• Process monthly GL reconciliations on income, expenses, and nominal ledgers to ensure accuracy of balances reported in financial statements.
• In liaison with the CEO, prepare the annual budget and detailed supporting schedules.
• Prepare monthly budget-to-actual financial performance appraisal reports for Management’s review and decision making.
• Prepare quarterly financial performance forecasts to year-end.
• Preparation of quarterly financial reports including the income statement, statement of financial position and cashflow for Management and Board reporting.
• Preparation of annual financial statements for statutory audit.
• Management of cash transactions to ensure proper accountability of cash sales and cash receipts.
• Enforce banking procedures on cash sales and receipts in line with provisions in the Finance and Policy Manual.
• Perform daily cash sales reconciliation and bank reconciliation statements to ensure completeness of banking transactions.
• Monitor daily liquidity/cash levels across all accounts and currencies and make recommendations for mobilization of liquidity to meet operation requirements. This should include sale and purchase of foreign currency amounts.
• Monitor and collect accounts receivable balances arising from credit sales extended to corporate clients in line with the Credit Sales Policy.
• Monitor and settle accounts payable balances in line with credit terms agreed upon with vendors of goods and services.
• Prepare monthly reconciliations of Receivables and Payables at individual customer/supplier level and GL control account level.
• Maintain a comprehensive fixed assets register reconciled to the GL control accounts.
• Perform monthly fixed assets accounting procedures on capitalization, depreciation, disposal, revaluation, etc.
• Carry out regular fixed assets verification to validate location and state of fixed assets to provide assurance on continued availability of fixed assets.
• Accounting for inventory/stock by reconciling systems balances to physical stock and carrying out regular stock-counts with the Stores Manager.
• Maintain inventory/stock records for stock receipts, sales, issuances, damages, losses, etc. and reconcile as necessary.
• Manage compliance to statutory and regulatory obligations such as taxes, fees/levies, contributions, etc. in liaison with the Head of Finance under CIDRZ NGO.
• Handle all related accounting transactions and GL reconciliations to ensure accurate and proper recording.
• Process payments using correct amounts and in time to avoid incurring any financial penalties.
• Carry out other financial and operational duties as may be assigned by Management from time to time.

Qualifications

• Full Grade Twelve (12) Certificate.
• Degree in Accountancy or equivalent.
• Full professional qualification such as CA Zambia/CIMA/ ACCA.
• Must be a registered member of the Zambia Institute of Chartered Accountants (ZICA).
• Minimum of five (5) years’ relevant post qualification experience, working in a busy finance and accounting environment.
• Must possess practical skills in management and financial reporting.

Competencies

• Analytical and problem-solving skills.
• Planning and organizational skills.
• Teamwork and interpersonal communication skills.
• Risk management skills.

• Proven results-oriented attitude

Suitably qualified candidates are invited to apply. However, only shortlisted candidates will be contacted.