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Program Coordinator - TB Programs
C5
P470 - TBLON - FAA
Head Office - Lusaka District, Lusaka Province
07 Feb 2024 00:00
02 Apr 2024 00:00
Reports to Project Manager. The incumbent will support the detailed administrative and logistical coordination of the TBLON project to ensure project activities are implemented according to project work-plan

Main duties
  • Works with Program Manager and Provincial team leads in activity planning and implementation of project activities
  • Facilitates meeting coordination, including scheduling of meetings (physical and virtual) and minute taking where necessary. 
  • Liaises with CIDRZ support departments regarding project requests to ensure funds and supplies are availed when required.
  • Ensures project district offices are well maintained (internally and externally) and up to date with all utility payments and rental obligations
  • Supervises transport and administrative staff, provides orientation and mentorship where needed.
  • Supports provincial staff with activity budget development and review of activity funds retirement reports before submission  to Finance.
  • Carries out tracking of project finance and procurement requests processed by project assistants and ensure weekly updating  of tracking reports onto departmental SharePoint folder.
  • Conducts monthly review and analysis of project commitment analysis by comparing ERP transactions and expense logs with project accountant.
  • Updates monthly and quarterly the project inventory database and tracking mechanisms for project supplies. 
  • Updates project asset register as and when supplies are procured, ensuring all items are tagged and branded with logos from the funders.
  • Ensures appropriate and efficient requisition procedures are in place for program inventory.
  • Coordinates the distribution of all stock to sites and work with project Administrative Assistants to ensure supplies are delivered to end users (facilities) and supply and delivery notes efficiently filed.
  • Works with the project Administrative Assistants, to ensure weekly finance, procurement and stores status reports are prepared and availed to project leadership
Qualifications
  • Relevant University Degree
  • At least 3 years relevant work experience in a busy work environment\
  • Strong command of English language (verbal and written).\
  • Demonstrated proficiency in MS Office programmes, including advanced skills in Word, Excel, and power point
  • Must be highly organized, independent thinker and detail oriented
  • Excellent interpersonal skills, communication skills, flexible attitude and enthusiastic
  • Experience providing administrative support to a large project.

Suitably qualified members of staff are encouraged to apply. However, only shortlisted candidates will be contacted.