Reporting to Program Coordinator. The incumbent will provide administrative and financial support required by the respective teams, act as administrative/logistical liaison between the teams, finance and procurement departments. To track financial requests, quotations and location of equipment and other relevant administrative/logistical tasks.

Main Duties:

• Provides dynamic and proactive administrative support to the Program Coordinator/ Project Manager, Regional Coordinator, Mentorship, District, Facility and Community Team members.
• Liaise with all team members to coordinate request of activity funds according to draw down schedule and according to approved budget.  
• Processes and submits all expense requests as per the stipulated submission procedures as well as follow up the process proactively.
• Manages accurately office petty cash, prepare receipts and expenditure statements for submission to Finance and ensure timely retirements of activity funds.
• Facilitates procurement and availability of all required office supplies
• Ensures Office Utilities such as electricity are paid for timeously here necessary.
• Tracks program expenses and support tracking of approved program budget.
• Maintains an active log system on all logistics orders and deliveries
• Maintains a good hard & soft copy filing system on all program correspondence and other documentation.
• Maintains a good stock and inventory management of onsite and offsite CIDRZ assets.
• Coordinates travel plans of the teams and help to plan/organize travel arrangements accordingly, with good communication of all parties involved.
• Coordinates transport routing and drivers in line with CIDRZ transport policies.
• Follows-up with other staff on program matters requiring timely decisions and actions.
• Manages and organizes program events such as: trainings, meetings, retreats, team building activities, etc.
• Schedules and prepares for meetings and take minutes as requested.
• Ensures Office premises are maintained in good order.
• Other administrative and programmatic duties as assigned. 

Qualifications:

• Grade 12 Certificate
• Diploma in Business Administration or relevant equivalent
• At least 2 years’ relevant work experience working in an office environment and program support
• Ability to understand and utilize systems (e.g. ERP System)
• Organizational Skills
• Proven competency in MS Office, Internet, MS-PowerPoint and related systems
• Excellent interpersonal and intercultural communication skills
• Accurate and attentive to detail
• Ability to work under pressure and meet deadlines
• A commitment to team work and ability to work individually

Suitably qualified candidates are invited to apply. However, only shortlisted candidates will be contacted.